How Secure Digital Forms Protect Australia’s Public Sector

From Medicare records to infrastructure plans, the sensitive data flowing through Australia’s public sector requires advanced security measures and ironclad protection. This isn’t just about ticking regulatory compliances boxes; it’s about sustaining the public’s trust. Yet government agencies are still relying on outdated systems such as paper forms, legacy digital tools, and static PDFs creating significant vulnerabilities for the organisation and its stakeholders. Secure digital forms offer a modern solution for sensitive data that enhances security, improves accessibility, and ensures compliance.   

Hidden Costs of Sticking with Outdated Systems 

Without essential security features like encryption and secure authentication, your forms are rolling out the red carpet for cyber-attacks. One slip up of your form processes could mean hefty fines and a PR nightmare your agency doesn’t need.  

1. Broken Access Control: Static PDFs lack layered security measures like role-based access control (RBAC) or session management, both critical in mitigating risks like unauthorised data access (OWASP Top 10: A01-2021)​ 
2. Lack of Encryption: Without AES-256 encryption for data at rest and TLS 1.2+ encryption for data in transit, legacy systems are inherently vulnerable to interception (OWASP Top 10: A02-2021)​ 
3. Compliance Chaos: Falling short on the Essential Eight strategies, such as failing to patch applications or enforce MFA, can lead to non-compliance fines and reputational damage​ 
4. Manual Pitfalls: Paper forms and static PDFs often require manual handling, increasing the likelihood of data mishandling, errors, and inefficiencies​ 

Security Without the Headache 

FormFactor is designed with the future of security in mind. Built natively on Microsoft’s Power Platform, it delivers security, accessibility, and automation in one neat package. 

 Here’s how we do it: 

1. Unmatched Security Standards: All data is encrypted with AES-256, ensuring compliance with FIPS 140-2 standards. Connections use TLS 1.2+, safeguarding information in transit from interception 
2. Multifactor Authentication (MFA): Protect access with Microsoft Entra ID and Entra External ID, ensuring only authorised users gain entry​.
3. OWASP Top 10 Compliance: Our forms are hardened against the most critical risks, including injection attacks and cryptographic failures, with features like robust input validation and secure configurations​ 
4. Dynamic Forms: Real-time validation, conditional logic, and seamless integrations with Microsoft Dataverse mean you’re not just digitising forms—you’re revolutionising workflows​ 
5. Automated Compliance: Built-in tools ensure adherence to frameworks like the Notifiable Data Breaches Scheme and Australian Cyber Security Centre’s Essential Eight. Audit trails and alerts keep you ahead of regulatory requirements​ 
6. Disaster-Ready: During crises, whether it’s a ransomware attack, flood or fire FormFactor ensures continuity with secure, real-time data accessibility​.  

Why Australian Gov Need Secure Digital Forms—Now 

Public sector organisations, healthcare providers, and educational institutions are prime targets for cyberattacks, with sensitive data often in jeopardy. 

A breach is not just a financial cost; it’s a trust crisis.  

By transitioning to secure digital forms, organisations can: 

1. Eliminate Weak Links: Secure forms integrate advanced security features like encryption, RBAC, and audit trails, effectively closing cybersecurity gaps. 
2. Proactively Demonstrate Leadership: Leading the charge in data security reassures stakeholders and strengthens public trust. 
3. Adapt for Tomorrow: As threats evolve, so too can FormFactor’s solutions, with scalable capabilities that grow alongside your needs. 

Your Security with FormFactor 

FormFactor is not just keeping up with security trends—it’s setting them. We’re dedicated to modernising workflows for Australia’s public sector. We understand the unique challenges you face because we’ve worked alongside organisations just like yours. Our secure digital forms combine user-friendly interfaces with robust security measures to address the unique challenges faced by organisations managing sensitive data. By moving from static PDFs to dynamic HTML forms and integrating with Microsoft Power Platform, we enable organisations to achieve operational efficiency and security simultaneously  

Data breaches are inevitable—unless you’re prepared.  

Let’s make your organisation breach-proof.  

Contact us today to start your digital transformation and your approach to security.